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Boston Public Library Trustees Finance and Audit Committee meeting

There will be a Boston Public Library Trustees Finance and Audit Committee remote meeting on January 5 at 8 a.m.

This is an open meeting; the public is welcome to attend. For more information, visit the library website.

Join the remote meeting

  • Webinar ID: 873 7808 2693
  • Call-in option: US: +1 646 558 8656, or +1 301 715 8592, or +1 312 626 6799, or +1 669 900 9128, or +1 253 215 8782, or +1 346 248 7799
  • International numbers available
The public can offer testimony.

Discussion Topics

  1. Agenda
    • Welcome and Roll Call

      Evelyn Arana-Ortiz, Chair

    Clerk of the Board, Pamela Carver

    Trustees Finance and Audit Committee of the Public Library of the City of Boston Evelyn Arana-Ortiz, Chair Members: Zamawa Arenas, John Hailer, Jeff Hawkins, and David Leonard

    Adjournment

    Next meeting is Tuesday, March 16, 2021 at 8:00 a.m. via Zoom *Meeting is subject to change

    Public Comment

    • *Public is welcome to sign up via the Chat feature on the Zoom call

    New Business

    • VOTED:    “that, the Trustees Finance and Audit Committee recommend that the Trustees of the Public Library of the City of Boston delegate approval of the Security Contract to the Finance and Audit Committee.”

    Delegation of Security Contract

    • VOTED:    “that, the Trustees Finance and Audit Committee recommend the Trustees of the Public Library of the City of Boston delegate approval of any E-rate contracts during the period between February 2021 and May 2021 to the Finance and Audit Committee.”

    Delegation of E-rate Contracts

    • VOTED:   “that, the Trustees Finance and Audit Committee recommend that the Trustees of the Public Library of the City of Boston accept a donation in the amount of two hundred thirty five thousand and seven hundred ten dollars and zero cents ($235,710) from the Estate of Dr. Miltiades Karamechedis to establish the ‘The Karamechedis Restoration Fund’.  The funds are to be used solely for the preservation and/or restoration of the        Library’s Collection.”

    Establish Karamechedis Restoration Fund

    • VOTED:   “that, the Trustees Finance and Audit Committee recommend that the Board of Trustees of the Public Library of the City of Boston approve the use of the updated standard contract for use by the Boston Public Library.” 

    New Contract Document

                Votes for Recommendation to the Board

    • Ellen Donaghey, Chief Financial Officer
    • VOTED:   “that, the Trustees Finance and Audit Committee of the Public Library of the City of Boston approve a contract not to exceed fifty thousand dollars and zero cents ($50,000) with Sullivan and Worcester, Attorneys at Law, One Post Office Square, Boston, Massachusetts to review certain matters relating to the John Adams Collection.”

    Sullivan and Worcester, Attorneys at Law

    Votes for Approval of Contracts

    • Ellen Donaghey, Chief Financial Officer

                Review and Approval of Meeting Minutes from November 9, 2020.

    • Evelyn Arana-Ortiz, Chair
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