Chosen Name Updates - Where and When

If you use the Update Chosen Name link on the Access Boston Portal your name (and email if you chose to update it) will be sent across to City of Boston systems.

Please note: the timing of updates depends on the system and where you work. Please choose your location below for the update schedule.

Chosen Name updates based on where you work:

Departments

Everyone

Access Boston Portal
Beacon
Employee Self Service

within 5 minutes
within 15 minutes
won't update (legal name required in HR systems)

Boston Public Schools

Network (computer/employee wifi)
Google (bostonpublicschools.org)
Aspen/Clever (via Google login)

update within 5 minutes
update within 30 minutes
update within 30 minutes

Boston Police Department

Network (computer/Staff WiFi)
Google (pd.boston.gov)
Mark 43
NetMotion (MDT/Mobility)
BPDNet Gateway
Employee Self Service
Access Boston Portal

within 5 minutes
within 5 minutes
Mark 43
NetMotion (MDT/Mobility)
BPDNet Gateway
will not update (legal name required in HR systems)
within 5 minutes

Boston Fire Department

Network (computer/staff wifi)
Google (boston.gov)
Telestaff

within 5 minutes
within 5 minutes
Telestaff

City Hall Departments

Network (computer/Employee wifi)
Google (boston.gov)
Slack

within 5 minutes
within 5 minutes
within 5 minutes

Planning Department

Network (computer/Employee wifi)
Google (boston.gov)
Employee Self Service
Access Boston Portal ((GIS Hub, Box, Salesforce)
Slack
Office 365 *Username format is id@bostonplans.org

within 5 minutes
within 5 minutes
will not update (HR systems require legal name)
within 5 minutes
within 5 minutes
within 5 minutes

Boston Public Health Commission

Network (computer/staff wifi)
Email (bphc.org)
Access Boston Portal

within 10 minutes
not updated - pls contact BPHC IT
within 5 minutes

Boston Public Library

Employee Self Service
Access Boston Portal
pls contact BPL IT for email update

will not update (HR systems require legal name)
within 5 minutes