DIGITAL PRESERVATION SYSTEM FOR THE ARCHIVES AND RECORDS MANAGEMENT SYSTEM

The proposal may be obtained from the City’s purchasing website and Supplier Portal (boston.gov/procurement) on or after 12:00 PM, Boston local time, on September 6, 2023. 

All proposals shall be submitted in strict conformance with the Request for Proposal (RFP). The RFP will remain available until the date and time of the opening of proposals, on September 28, 2023, 1PM, Boston local time.

A digital preservation system is being sought to preserve and provide access to the city’s digitized and born digital records. The attention of all proposers is directed to the provisions of the Request for Proposals and contract documents, specifically to the requirements for proposal deposits and insurance as may be applicable.

Offerors have the option of submitting proposals through either (i) the City of Boston’s Supplier Portal boston.gov/procurement or (ii) by delivery of two (2) separate sealed envelopes, one containing two copies of the Technical Proposal with (1) marked as the Original, and one (1) electronic copy (thumb drive), labeled as “TECHNICAL PROPOSAL,” and the other containing two copies of the Price Proposal with (1) marked as the Original, and one (1) electronic copy (thumb drive), labeled as “PRICE PROPOSAL.”  Under no circumstance shall any price information be included with a Technical Proposal.  

If submitting via paper, price and technical proposals shall be submitted separately in sealed, clearly labeled envelopes on or before 1 pm, Boston local time, on September 28, 2023, to: Marta Crilly, Boston City Archives, 201 Rivermoor Street, Boston, MA 02132

The Official shall reject late proposals. Failure to submit separate sealed price and technical proposals shall result in disqualification of the entire proposal. The term of the contract shall be for three years.

Marta Crilly, Archivist for Reference and Outreach